Office equipment and furniture is usually large and bulky, making it difficult to carry and put onto a truck. What’s more, it’s quite typical to have to schedule your move strategically, so there’s as little interruption with productivity. Many companies would opt to move their office on a weekend, but that’s not always possible (you’ll find out why below). So, let’s layout some helpful tips for moving to a new office.
Tips for Moving to a New OfficeFirst on the checklist is pretty obvious, and that’s notifying employees and clients alike about your planned moving date. Of course, you can’t announce it until it’s scheduled, which means planning ahead. You can hire a moving service but it might be a bit costly. What you ought to do is lighten your load. It might not be fun, but you should go through things and dispose of what you can, that includes old filing cabinets, furniture, and equipment.
Once you know what you need to take with you, start going through the files, making specific piles – to take, to recycle, to shred – and keep each separate.Place the files/folders that are being moved in order (alphabetically, numerically, depending on how they’re arranged) in a file specific box. If you use a box that is too big for the files, you might find the folders will shift during the move and the file contents might get shuffled. —About.comSince this is such a laborious task, just pickup the phone and call a junk removal service to cart that stuff away, it will save a lot of time and money. Next, you’ll have to notify the property management team about your move and schedule a day and time, including reserving the freight elevator and loading dock. The company might or might not allow after-hours moves, which could include weekends. Here are some other tips for an office move:
- Get at least three moving estimates. You should ask the property management service about referrals and be sure to check out each company. Get estimates in writing and look over the provided services carefully.
- Schedule your utilities in advance. The last thing you want is to be moved into a new office space with no power, water, phone, or internet. Have these turned-on as you move-in or just before you relocate your office.
- Know precisely what your responsibilities are to the old building. When you move out of an office, just as with most rental properties, you’ll have to clear it out completely and leave it in good condition. If you leave boxes or items behind, you might get a bill in the mail or a phone call demanding a pickup.
Schedule the junk removal before the moving service to cut down on time and cost. When you announce the moving date to employees, ask for volunteers to help out.